Law Firm OS
Book Call
Tier 2 · Back Office

Operations Hub

Deadlines monitored, clients onboarded in minutes, calls transcribed and filed — double-entry admin work eliminated end-to-end.

Ops AgentActive
Alert AgentActive
Transcription AgentActive
Deadlines Tracked
34 active
0 missed
Onboardings This Month
11
avg 4.2 min per client
Call Notes Auto-Filed
28
0 manual transcriptions
Staff Hours Eliminated
19 hrs
this month
Deadline Tracker

Live across every matter

0 missed
  • SantosPersonal InjuryAtty. Rivera
    Response deadline: Sep 237 days
    30-day
  • WalshFamily LawAtty. Chen
    Hearing: Aug 1419 days
    30-day14-day
  • TorresCivil LitigationAtty. Rivera
    Discovery cutoff: Jul 305 days
    30-day14-day7-day
  • KimEstate PlanningAtty. Patel
    Filing: Aug 2833 days
    30-day
  • [New]Criminal DefenseAtty. Chen
    Arraignment: Jul 272 days
    30-day14-day7-day
    URGENT — escalated
  • JohnsonEmploymentAtty. Rivera
    Demand response: Aug 510 days
    30-day14-day7-day
  • NguyenReal EstateAtty. Patel
    Closing: Aug 16 days
    30-day14-day7-day
Client Onboarding Pipeline

Link → Signed → Paid

  1. Link Sent
  2. ID Verified
  3. Retainer Signed
  4. Payment Collected
    5. Onboarded
  • Jennifer WalshStep 4 of 4

    ✓ Complete — 3m 47s total

  • Marcus LeeStep 2 of 4

    ⏳ Awaiting retainer signature

  • Priya PatelStep 1 of 4

    ⏳ Sent 8 min ago

Average onboarding time: 4.2 minutes. Previous (manual): 2–3 business days.

Call Transcription Feed

Recorded → Filed → Done

  • Maria Santos· PI matter12 min

    Transcribed by: Transcription Agent · Filed to: Santos_PI_#2201

    • Liability clear per client
    • 3 witnesses identified
    • Medical records needed from St. Luke's
  • David Kim· Estate Planning8 min

    Transcribed by: Transcription Agent · Filed to: Kim_Estate_#1847

    • 4 beneficiaries confirmed
    • Existing will to be superseded
    • Schedule signing ceremony
  • Anonymous consult· Inbound6 min

    Transcribed by: Transcription Agent · Filed to: New_Consult_Queue

    • Employment discrimination claim
    • Timeline established
    • Referred for conflict check
Before / After

What attorneys no longer do

Before
  • Manually track deadlines in spreadsheets → Risk of malpractice exposure
  • Chase client signatures for 2–3 days → Lost momentum
  • Transcribe call notes by hand → 30 min per call
  • Draft routine letters from scratch → 3–5 hrs/week per attorney
After
  • n8n monitors all dates → auto-alerts 30 / 14 / 7 days out
  • One client link → signed, verified, paid in <5 min
  • Vapi records → AI transcribes → auto-filed in seconds
  • AI drafts from matter type → attorney reviews in 2 min